Prepare 12.3 release notes (source: superoffice-docs#3070)

[digitaldiina]

Source: SuperOfficeDocs/superoffice-docs#3070 (frozen old repo). That issue mixes a terse internal planning list with three fully-written DocFx-era draft pages (Marketing 12.2, Marketing 12.3, SOFO 6.4) that need DocFx→Mintlify conversion and merging into existing pages, not new pages.

Update 2026-08-27: kirstiaa opened SuperOfficeDocs/superoffice-docs#3089 (branch 3070-12.3-release-notes) with finalized, reviewed copy + real committed screenshots, landed in two pushes — superseding the draft text in #3070 for everything except the 3 items below.

Per-target-page breakdown

Target page	Item(s)	Status
release-notes/12/index.mdx	Settings and maintenance — Multiple DKIM for Mailgun	Ready — finalized in PR #3089. Recategorized from Marketing to Admin/Settings and maintenance in the final copy (release-notes/12/admin/12.3-update.md) — badge is gear/orange, not bullseye/purple as originally planned. Real screenshot committed (admin-dkim-settings.png). Still needs DocFx→Mintlify link/frontmatter cleanup on conversion.
release-notes/12/index.mdx	Marketing 12.2 — Decimals on statistics numbers	Ready — finalized in PR #3089, with a real screenshot now committed (marketing-mailing-view-summary.png). Folding into this issue's execution as its own 12.2 Update block alongside the 12.3 one.
release-notes/mobile/v11.mdx + index.mdx	11.1.16 — VoiceNote, Get started welcome screen	Ready — finalized in PR #3089's second push (release-notes/mobile/11.1.16-update.md), with 2 real committed screenshots. Same copy as the original #3070 draft, now with real images.
release-notes/integrations/sofo.mdx	6.4 — Archive reminder, Email archive status, in-app announcements	Ready — finalized in PR #3089, superseding the earlier GitHub-attachment draft. Real committed screenshots (5 files), correct -app-screen alt-text convention. Split into two dated sub-versions matching the actual rollout: 6.4.2 (Archive reminder) and 6.4.4 (Email archive status + in-app announcements).
—	Mobile 11.1.16 — Birthday cheer	Dropped from scope, per direct instruction — not going into this release-notes push at all.
release-notes/12/index.mdx	Core & Sales — New fields and criteria	Blocked — needs both a version and real copy. Source is just a 3-word title, no version tag at all (unlike every other 12.x bullet in #3070, which is at least tagged 12.2/12.3/12.4). Can't tell if this is a 12.3 feature, something already shipped in an earlier version and never written up (the same shape as the Marketing 12.2 gap), or still in development. Need: (1) which version it actually shipped/ships in, (2) what the fields/criteria actually are and where a user finds them, (3) a screenshot if it's UI-visible.
release-notes/12/index.mdx	Core & Sales — Hide duplicate meetings (renamed preference)	Blocked — needs both a version and real copy. Same gap as above: no version tag, and "renamed preference" implies this is a rename of something that already exists rather than a brand-new feature — need to know the old preference name, the new name, where it lives (Settings and maintenance path), and why it was renamed, plus the version it lands in.
release-notes/12/index.mdx	Service — Draft mode (icon on the tab)	Blocked — needs both a version and real copy. No version tag. The one line given ("All changes are tracked in full mode, tab mode or preview mode") describes tracked-state behavior but not what Draft mode itself does, how a user enables/sees it, or which version it ships in. Need a proper write-up plus the version.
release-notes/12/index.mdx	Admin — "My apps" button (License/Status, CRM Suite plans only)	Blocked — needs both a version and real copy. No version tag. Have: it's a button on the License/Status page, CRM-Suite-plan-only. Missing: what clicking it actually shows/does, and the version.
release-notes/12/index.mdx	Service — Quick reply in preview panel, Additional fields in preview panel	Excluded from 12.3 — explicitly GA 12.4, 12.3 is pilot-only. Confirm whether the pilot itself needs any docs mention (the page's "Pilot programs" section is a link-out only today, not a maintained list).
—	Appstore app list	Out of scope — already links out externally, no per-app docs content implied.
—	Community, Help, Userflow	Out of scope — no content given (all ? placeholders in the source).
—	Developer portal 2.15	No target page exists. Confirm whether this belongs in docs release notes at all.
—	End of life	Empty in source.

Open questions

• Core & Sales "New fields and criteria" — which version, what are the fields/criteria, where do they appear, is there a screenshot?
• Core & Sales "Hide duplicate meetings" — which version, old preference name → new name, where it lives, why renamed?
• Service "Draft mode" — which version, what does it do/how is it enabled, what does the tab icon indicate?
• Admin "My apps" button — which version, what does the button actually show?
• Should the 12.3-pilot-only Quick reply / Additional fields in preview panel get any docs mention?
• Does "Developer portal 2.15" belong in docs release notes?

Resolved

• Confirm SOFO Email archive status' actual ship date. Shipped as 6.4.4, per PR #3089.
• OK to spin the Marketing 12.2 gap into its own separate follow-up issue? Folded into this issue's execution instead — real content + screenshot now exist.
• Mobile "Birthday cheer" — draft from the one-liner or hold? Dropped from scope entirely, per direct instruction.

Blocked on

Acceptance testing was blocking file changes as of 2026-08-26; main has since had normal merges land, so that block appears to have cleared — re-verify before opening the execution branch.

[digitaldiina]

Checked out superoffice-docs branch 3070-12.3-release-notes (PR SuperOfficeDocs/superoffice-docs#3089, kirstiaa) — it finalizes 3 of the 6 items tracked here (DKIM under Admin not Marketing, Marketing 12.2, SOFO 6.4) with real reviewed copy and committed screenshots, superseding the draft text in #3070. Mobile CRM 11.1.16 and the unversioned Core & Sales/Service/Admin bullets are still not covered by any PR. Full breakdown updated in the issue body above.

[digitaldiina]

New push on superoffice-docs#3089 (7b15591e2d, "Mobile CRM release") adds release-notes/mobile/11.1.16-update.md with real screenshots for VoiceNote and Get started — closing that gap. Birthday cheer is still not in the PR at all. Only remaining unaddressed items now: Birthday cheer, and the still-unversioned Core & Sales/Service Draft mode/Admin My-apps-button bullets. Table updated above.

[digitaldiina]

Dropped Birthday cheer from scope per instruction. Broke the remaining 'still-unversioned' bucket into its 4 actual items (Core & Sales x2, Service Draft mode, Admin My apps button) with exactly what's missing for each — none has a version tag at all, and each is missing different specifics (see the updated table/open-questions above). These are the only unresolved items left; everything else in the original #3070 payload is either finalized via PR #3089, out of scope, or explicitly excluded (12.4 pilots).