Surveys: Coordination

[SMotaal]

📆
Last Meeting
^{Thursday September 19 8-9 PM (UTC)}

Thanks everyone for joining… I will try to post some updates for those who missed before our next regular meeting time.

---

Tasks

• 🎉 A1 (closed) @SMotaal (@inidaname @sendilkumarn) — Sep 3
• ✋ A2 (closed) @sendilkumarn (@GeoffreyBooth @zenparsing) — Sep 10
• 🎉 B1 (internal) @zenparsing @sendilkumarn @devsnek — Sep 12
• 🔨 Cx (collaborators) — due Oct 5
• 🔨 Dx (developers)
  • 🔨Activities & Teams
  • 🔨Purpose & Scope
  • ✋Project Board

More Details

 🎉done 🔨ongoing ✋pending ❓reconsidering 

• 🎉 A1 (participants: @inidaname @sendilkumarn, moderator: @SMotaal)
  • A1 survey
  • A1 review — Fri Aug 31 - Mon Sep 3
    • A1 (hangouts) Fri 7:00 PM GMT (@SMotaal @inidaname @sendilkumarn)
  • Pick the A2 moderator (@sendilkumarn)
  • Finalize form A2 (@sendilkumarn @SMotaal)
• ✋ A2 (participants: @GeoffreyBooth @zenparsing, moderator: @sendilkumarn)
  • Send invites to A2 (@sendilkumarn)
  • 🎉 A2 survey (also open to A1 participants) — Mon Sep 3 - Sep 5
  • 🔨 A2 review (also open to A1 participants) — Wed Sep 5 - Sep 7
    • A2 (doodle)
    • create forked A3 draft for review (@SMotaal)
    • 🎉 A2 hangouts 1/2 TBD (@sendilkumarn @zenparsing @SMotaal)
    • ❓ A2 hangouts 2/2 TBD (@sendilkumarn @GeoffreyBooth @SMotaal)
  • ❓ Pick the A3 moderator (TBD)
  • ❓ Finalize form A3 (@sendilkumarn @GeoffreyBooth @zenparsing @SMotaal)
• 🎉 B1 internal survey (moderators: @zenparsing @sendilkumarn @devsnek) — Sep 12
  • 🎉 B1 draft (@zenparsing) — Mon Sep 10
  • 🎉 B1 discussion (@zenparsing @SMotaal) — Tue Sep 11
  • 🎉 B1 generate email list (@sendilkumarn @devsnek)
  • 🎉 B1 send participation links (@sendilkumarn @devsnek) — Tue Sep 11
  • ❓B1 send results links (@SMotaal) — Fri Sep 14

---

Here is an open link to the most recent "ongoing" draft: C1: Developers Collaborators Survey

---

Important: Please use direct mentions only

[SMotaal]

@inidaname @sendilkumarn

Let's confirm that we are all available for hangouts today starting 7PM GMT (we'll see how long it takes the first time).

We will be covering proposed changes for A2, how to go about dividing the workload, and what we can do to help mitigate confusion and concerns as we move forward.

[SMotaal]

@sendilkumarn I think the whole process works only if people taking the survey do so for the first time, can we please keep the hangout session closed (at least the portion of it that deals with reviewing the questions from A1 -> A2)

[sendilkumarn]

@SMotaal Deleted my comment here. Agree to that 👍

Since there were many people expressing interest in the doodle the other day I thought they might want to join 😉

[SMotaal]

@sendilkumarn This is also new to me... I am just trying hard to follow the better practices that I learned regarding survey validity so that our survey succeeds and not become a controversial matter that can potentially lead to very negative outcomes to our collective efforts.

[sendilkumarn]

@SMotaal No worries, it is also new to me 👍
I have sent you both a private link to the email address 👍

[inidaname]

Hello didn't get the invite link for hangout

[SMotaal]

@inidaname I was happy you were able to join. We're all over as we find a good way to structure this, your efforts are instrumental and highly appreciated.

[SMotaal]

@sendilkumarn If you are happy with the A2 form we looked at together (give it a spin yourself following the steps below first) then we can finalize A1 and begin to A2 (and pass moderation from me to you)

Steps

Before sending invites to participants make sure you know exactly how many (if any) responses were submitted by the moderator (or reviewers) and make sure anyone with access is made aware that the review stage ended (no more trials). We can use this thread with direct mentions to anyone involved in the review (this time you notify Hassan and myself).

1. Send invites

2. Monitor the "Responses" tab

3. Once you have the expected number of new responses (ie two) toggle "Accepting responses" off

4. This concludes the survey part

Let's coordinate for the review part once the survey is in motion.