feat(folders): soft-delete folders and show in Recently Deleted

[waleedlatif1]

Summary

• Folders are now soft-deleted (archived) instead of permanently removed, matching the existing pattern for workflows, tables, and knowledge bases
• Users can restore deleted folders (and all their workflows) from Settings > Recently Deleted
• Delete confirmation dialogs now show "You can restore it from Recently Deleted" for folders and workflows, with muted styling for "This action cannot be undone" where it remains

Changes

• Schema: Add archivedAt column + index to workflowFolder table
• Backend: Soft-delete via archivedAt timestamp instead of hard-delete; scope filter on GET /api/folders; new POST /api/folders/[id]/restore endpoint with batch workflow restoration
• Frontend: Folders tab in Recently Deleted page; updated delete modal messaging; useRestoreFolder mutation hook
• Styling: Changed "This action cannot be undone" from error-red to muted text across all confirmation dialogs

Test plan

• Delete a folder with workflows → confirm it disappears from sidebar
• Navigate to Settings > Recently Deleted > Folders → confirm folder appears
• Restore folder → confirm it reappears in sidebar with its workflows
• Delete a nested folder tree → confirm all levels appear in Recently Deleted
• Restore a child folder whose parent is still deleted → confirm it appears at root
• Verify delete modal shows restoration messaging for folders, workflows, and mixed selections
• Verify "This action cannot be undone" uses muted text styling in all dialogs

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Project	Deployment	Actions	Updated (UTC)
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PR Summary

Medium Risk
Introduces new folder archival/restoration paths that touch DB schema, recursive lifecycle logic, and workflow restore behavior; risks are mainly around data consistency (archivedAt scoping, parent/child restoration, and cache invalidation).

Overview
Folders are now soft-deleted (archived) instead of hard-deleted, backed by a new workflow_folder.archived_at column + index, and folder listing now supports an active vs archived scope filter.

Adds end-to-end folder restore support: a new POST /api/folders/[id]/restore endpoint with permission checks, PostHog + audit logging, and transactional recursive restoration of folders and only the workflows archived with the same timestamp (with parent re-rooting when needed).

Updates the UI and client queries so Recently Deleted can show/restore folders, adjusts folder query keys/invalidation for scoped lists, and tweaks confirmation dialogs to reflect archiving/restorability (with muted styling for "This action cannot be undone").

^{Reviewed by Cursor Bugbot for commit a80cc8b. Configure here.}

[greptile-apps]

Greptile Summary

This PR adds soft-delete (archive/restore) support for workflow folders, matching the existing pattern already in place for workflows, tables, knowledge bases, and files. Deleted folders and their contents are now moved to an archivedAt-gated state rather than hard-deleted, and appear under Settings > Recently Deleted where they can be restored in one click.

Key implementation highlights:

• Shared-timestamp batch delete: deleteFolderRecursively threads a single Date object through all recursive archive operations, so every folder row and every workflow in the batch receives an identical archivedAt value.
• Exact-timestamp restore scoping: restoreFolderRecursively uses eq(workflow.archivedAt, folderArchivedAt) to restore only those workflows archived as part of this specific folder deletion — workflows individually deleted before the folder are left archived.
• Atomic transaction: The entire restore path (parent reparenting → folder unarchive → workflow / schedule / webhook / chat / form / MCP tool / A2A agent restore) is wrapped in a single db.transaction() with tx threaded through the recursive helper, so any failure rolls back completely.
• Scope-aware query key: folderKeys.list(workspaceId, scope) adds a scope dimension so 'active' and 'archived' folder queries maintain separate cache entries while sharing a common folderKeys.lists() prefix for efficient targeted invalidation.
• The AuditAction.FOLDER_RESTORED action and AuditResourceType.FOLDER resource type are both properly defined; the migration adds the nullable archived_at column plus a btree index safely.

Confidence Score: 5/5

Safe to merge — no P0/P1 issues found; implementation is correct and fully atomic with proper transaction wrapping and exact-timestamp restore scoping.

All remaining findings are P2 (a redundant ? modifier on the archivedAt type field). The critical bugs raised in earlier review rounds — non-atomic restore and restoration of independently-deleted workflows — are both fully resolved. The PR follows established soft-delete patterns and is consistent with the existing workflow/table implementations.

apps/sim/stores/folders/types.ts has a minor type precision issue (archivedAt?: Date | null should be archivedAt: Date | null); no files require attention for correctness or safety.

Important Files Changed

Filename	Overview
apps/sim/lib/workflows/orchestration/folder-lifecycle.ts	Core soft-delete/restore logic: shared timestamp ensures exact-match restore scoping; full db.transaction() wraps restore atomically with tx threaded through recursion
apps/sim/app/api/folders/route.ts	Added scope query param with isNull/isNotNull filter; correct auth and permission checks preserved throughout
apps/sim/app/api/folders/[id]/restore/route.ts	New restore endpoint with proper auth, write-permission guard, and clean delegation to performRestoreFolder
apps/sim/app/workspace/[workspaceId]/settings/components/recently-deleted/recently-deleted.tsx	Folders tab integrated cleanly alongside existing resource types; restore triggers correct cache invalidation of both active and archived scopes
apps/sim/hooks/queries/folders.ts	useRestoreFolder hook added with correct onSettled invalidation of both folder scopes and workflow lists; new archivedAt field mapped in mapFolder
apps/sim/app/workspace/[workspaceId]/w/components/sidebar/components/workflow-list/components/delete-modal/delete-modal.tsx	Delete modal now shows 'You can restore it from Recently Deleted' for workflow/folder/mixed types; 'This action cannot be undone' correctly retained (muted) for workspace/task
apps/sim/hooks/queries/utils/folder-keys.ts	Query key factory adds scope dimension correctly; lists() prefix enables targeted invalidation across all scopes
apps/sim/stores/folders/types.ts	archivedAt field added but typed as '?: Date
packages/db/schema.ts	archivedAt nullable column + btree index added to workflowFolder table; schema matches migration
packages/db/migrations/0186_greedy_jocasta.sql	Additive migration: adds archived_at nullable column + btree index to workflow_folder; safe on existing data
apps/sim/lib/workflows/lifecycle.ts	archiveWorkflowsByIdsInWorkspace correctly accepts shared archivedAt timestamp option used by folder deletion
apps/sim/lib/audit/log.ts	FOLDER_RESTORED audit action added; FOLDER resource type was already present
apps/sim/lib/posthog/events.ts	folder_restored event added to PostHog event catalog

Sequence Diagram

sequenceDiagram
participant User
participant API as folders API
participant LC as folder-lifecycle.ts
participant DB
Note over User,DB: Soft-Delete (folder + contents)
User->>API: DELETE /api/folders/{id}
API->>LC: performDeleteFolder()
LC->>DB: countWorkflowsInFolderRecursively()
LC->>LC: deleteFolderRecursively(id, ws, timestamp T)
loop Each non-archived child folder
LC->>LC: deleteFolderRecursively(childId, ws, T)
end
LC->>DB: archiveWorkflowsByIdsInWorkspace(ids, archivedAt=T)
LC->>DB: UPDATE workflowFolder SET archivedAt=T
LC->>DB: recordAudit(FOLDER_DELETED)
API->>User: 200 OK
Note over User,DB: Restore flow
User->>API: POST /api/folders/{id}/restore
API->>LC: performRestoreFolder()
LC->>DB: SELECT folder WHERE id AND workspaceId
LC->>DB: BEGIN TRANSACTION
alt parent folder is archived
LC->>DB: UPDATE workflowFolder SET parentId=null
end
LC->>LC: restoreFolderRecursively(id, ws, folderArchivedAt=T, tx)
LC->>DB: UPDATE workflowFolder SET archivedAt=null
LC->>DB: SELECT workflows WHERE archivedAt=T (exact match)
LC->>DB: UPDATE workflow+schedule+webhook+chat+form+mcp+a2a SET archivedAt=null
loop Each child folder WHERE archivedAt=T
LC->>LC: restoreFolderRecursively(childId, ws, T, tx)
end
LC->>DB: COMMIT
LC->>DB: recordAudit(FOLDER_RESTORED)
API->>User: 200 {success, restoredItems}

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^{Reviewed by Cursor Bugbot for commit a80cc8b. Configure here.}