fix(knowledge): skip sync and document processing when KB is deleted

apps/sim/lib/knowledge/connectors/sync-engine.ts

@@ -156,19 +156,51 @@ export async function dispatchSync(
  const connectorRows = await db
  .select({
  knowledgeBaseId: knowledgeConnector.knowledgeBaseId,
+ connectorArchivedAt: knowledgeConnector.archivedAt,
+ connectorDeletedAt: knowledgeConnector.deletedAt,
  workspaceId: knowledgeBase.workspaceId,
  userId: knowledgeBase.userId,
+ kbDeletedAt: knowledgeBase.deletedAt,
  })
  .from(knowledgeConnector)
  .innerJoin(knowledgeBase, eq(knowledgeBase.id, knowledgeConnector.knowledgeBaseId))
  .where(eq(knowledgeConnector.id, connectorId))
  .limit(1)
 
  const row = connectorRows[0]
+ if (!row) {
+ logger.warn(`Skipping sync dispatch: connector not found`, { connectorId, requestId })
+ return
+ }
+ if (row.kbDeletedAt) {
+ logger.warn(`Skipping sync dispatch: knowledge base is deleted`, {
+ connectorId,
+ knowledgeBaseId: row.knowledgeBaseId,
+ requestId,
+ })
+ await db
+ .update(knowledgeConnector)
+ .set({
+ status: 'error',
+ nextSyncAt: null,
+ lastSyncError: 'Knowledge base deleted',
+ updatedAt: new Date(),
+ })
+ .where(eq(knowledgeConnector.id, connectorId))
+ return
+ }
+ if (row.connectorArchivedAt || row.connectorDeletedAt) {
+ logger.warn(`Skipping sync dispatch: connector is archived or deleted`, {
+ connectorId,
+ requestId,
+ })
+ return
+ }
+
  const tags = [`connectorId:${connectorId}`]
- if (row?.knowledgeBaseId) tags.push(`knowledgeBaseId:${row.knowledgeBaseId}`)
- if (row?.workspaceId) tags.push(`workspaceId:${row.workspaceId}`)
- if (row?.userId) tags.push(`userId:${row.userId}`)
+ if (row.knowledgeBaseId) tags.push(`knowledgeBaseId:${row.knowledgeBaseId}`)
+ if (row.workspaceId) tags.push(`workspaceId:${row.workspaceId}`)
+ if (row.userId) tags.push(`userId:${row.userId}`)
 
  await knowledgeConnectorSync.trigger(
  {
@@ -261,7 +293,8 @@ export async function executeSync(
  .limit(1)
 
  if (connectorRows.length === 0) {
- throw new Error(`Connector not found: ${connectorId}`)
+ logger.warn(`Skipping sync: connector ${connectorId} not found, archived, or deleted`)
+ return { ...result, error: 'connector_unavailable' }
  }
 
  const connector = connectorRows[0]
@@ -278,7 +311,19 @@ export async function executeSync(
  .limit(1)
 
  if (kbRows.length === 0) {
- throw new Error(`Knowledge base not found: ${connector.knowledgeBaseId}`)
+ logger.warn(
+ `Skipping sync: knowledge base ${connector.knowledgeBaseId} is deleted (connector ${connectorId})`
+ )
+ await db
+ .update(knowledgeConnector)
+ .set({
+ status: 'error',
+ nextSyncAt: null,
+ lastSyncError: 'Knowledge base deleted',
+ updatedAt: new Date(),
+ })
+ .where(eq(knowledgeConnector.id, connectorId))
+ return { ...result, error: 'knowledge_base_deleted' }
  }
 
  const userId = kbRows[0].userId

apps/sim/lib/knowledge/documents/service.ts

@@ -386,7 +386,20 @@ export async function processDocumentAsync(
  .limit(1)
 
  if (kb.length === 0) {
- throw new Error(`Knowledge base not found: ${knowledgeBaseId}`)
+ logger.warn(
+ `[${documentId}] Skipping document processing: knowledge base ${knowledgeBaseId} is deleted`
+ )
+ await db
+ .update(document)
+ .set({
+ processingStatus: 'failed',
+ processingError: 'Knowledge base deleted',
+ processingCompletedAt: new Date(),
+ })
+ .where(
+ and(eq(document.id, documentId), isNull(document.archivedAt), isNull(document.deletedAt))
+ )
+ return
  }
 
  await db