chore(kanban): reconcile board membership, not just status

[LukasWodka]

What

Extends the weekly kanban reconciler (kanban-reconcile.yml) from status reconciliation to also do membership reconciliation.

Why

add-to-kanban.yml is event-driven and fire-and-forget: one shot on a PR/issue opened event, no retry, no reconciliation. A single dropped webhook leaves a permanent silent gap — the item is never on the board and nothing ever catches it.

Found concretely this week: tracebloc-engine#511 (a real merged PR) was never added, which blocked engine's dev→staging promotion via the fr-gate. An audit of the 5 release-train repos found 3 more of the same class (backend#1191, engine#473, client-runtime#165) — ~1.5% of recent PRs. The existing reconciler couldn't help: it only reconciles the Status of items already on the board.

How

A new step sweeps every board-tracked repo (those with the add-to-kanban.yml caller — self-maintaining, so it never pulls in repos that deliberately don't track, e.g. release-train's own PRs) for:

• open PRs/issues, and
• PRs merged in the last 21 days

with no project #2 entry, and adds each in a sensible starting column:

Item	Column
open PR (non-draft)	Code review
open PR (draft)	In progress
open issue	Backlog
merged PR	On dev / FR on staging / Prod (by branch containment)

Archived items count as present (includeArchived: true), so the daily archiver is never fought. Honors the existing dry-run input. Safety cap: aborts if > 60 items look missing (that's a token/scope bug, not real drift).

Test plan

• actionlint clean locally.
• After merge + promotion to main, dispatch with dry-run = true and confirm the planned adds look right before the first live weekly run.

Note

Scheduled workflows run from the default branch (main), so this only takes effect on the weekly cron once promoted develop→main (same as the earlier reconciler/gate changes). Happy to promote on your go.

🤖 Generated with Claude Code

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Note

Medium Risk
Automated GraphQL adds/archives on the production kanban can affect release gates if mis-scoped; runaway guards and repo scoping limit blast radius but wrong column assignment could still confuse reviewers briefly.

Overview
Extends the weekly kanban reconcile workflow so it heals gaps on project #2, not only wrong Status values on cards already on the board.

A new membership step runs after status reconcile (even if classify/apply aborts). It discovers repos that ship add-to-kanban.yml, searches open items plus PRs merged in the last 21 days with no project #2 row (archived cards count as present), skips release-train/* heads, and adds missing issues/PRs with an initial column (Backlog / In progress / Code review / On dev / FR on staging / Prod from branch containment). It honors dry-run and aborts if more than 60 adds are planned.

Status reconcile changes: resolves extra Status options; pulls Backlog, In progress, and No status so closed release-train promotion PR cards can be archived while other pre-merge items are left alone; apply handles ARCHIVE via archiveProjectV2Item. Safety docs now cap both moves (>100) and adds (>60).

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Update: promotion-PR hygiene

Release-train promotion PRs (head: release-train/*) are plumbing: the membership sweep now never adds them, and the weekly classify pass archives their cards once the PR is closed/merged (open promotion PRs are left alone — the train manages them). Pairs with the fr-gate transparency fix (#94/#95) so plumbing neither blocks the prod hop nor clutters the board.

[LukasWodka]

bugbot run

[LukasWodka]

bugbot run

[cursor]

Cursor Bugbot has reviewed your changes and found 1 potential issue.

There are 2 total unresolved issues (including 1 from previous review).

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